Printing costs can quickly mount up for businesses, especially if they are in an industry which use a large volume of paper, like the legal or financial sector.

Studies have shown that only 20% of printing costs are “visible” (i.e. paper and ink) and many organisations don’t consider the hidden costs of their printing infrastructure like servicing their machines or the IT costs related to maintaining printer networks.

After switching to a managed print service (MPS), your costs will not only be lower but more transparent and predictable. Here are just some of the ways a managed print provider like Carden Managed Print can help save you money.

Flexible Plans That Can Be Tailored Business’s Specific Needs

Managed printing is flexible, with customisable packages that can be tweaked to deliver the most efficient service for each business. The existing infrastructure of an organisation will be evaluated before any managed print plan is implemented.  This evaluation determines exactly what equipment is currently being used, what it costs the business at present, what hardware is superfluous and which processes could be streamlined or automated.

The data collected during the initial assessment allows your MPS to eliminate unnecessary waste and deliver a customised service. An MPS also provides continuous monitoring of print volumes to ensure that there is always adequate ink and toner but that these are only replaced when needed. This reduces wasted spend.

An accurate estimation of the printing costs can be made by monitoring the ongoing printing requirements of a company. As a result, no unforeseen costs will be incurred from an organisation’s capital budget, e.g. when an outdated printer breaks down and needs replacing.

Once a managed printing service has been implemented, companies with high paper usage will see the greatest savings. Such companies can see a reduction in their printing costs of up to 40%.

Free Up Your IT Staff To Work On Other Issues

As the proverb says, “Time is Money.” Industry studies say that businesses spend £9 on maintaining their printing environment for every £1 they spend on actually printing (ink, toner, and paper).

By handing over the management of your printing network and the procurement of printing supplies to a dedicated managed print provider, you free up your workers to make the better use of their time.

Embrace The Latest Technology For A Boost In Efficiency 

On average, most offices have more printers, scanners, fax machines and photocopiers than they really need. By reducing the amount of hardware and replacing your machines with high-tech, modern, combined printer/scanners which are leased directly from your MPS, you will see a significant boost in efficiency.

The latest printer/scanner devices have advanced enterprise features which automate otherwise time-consuming processes. Features like the ability to upload documents to the cloud as they’re scanned will save dozens of hours of your employees’ time over the course of a year.

A managed print plan can be an immense aid in knowing what’s needed for your office and what’s superfluous. Any good MPS service will help develop and implement a printing network which works perfectly for your company and its specific needs.

Carden Managed Print has everything you need for a tailor-made, managed print service that can help your company reduce costs and increase efficiency.

Don’t wait until the next time your printer breaks, speak to one of our team today to learn about how Carden Managed Print can help you take control of your printing costs.

Dave King

Author: Dave King

Dave King is a Co-Founder of Carden IT Group and now runs the UK division of the company, managing the sales, technical support and digital marketing teams. This includes, but is not limited to, high profile installations and upgrades of corporate networks.

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