Secure printing services allow you to print sensitive documents.
To use a secure print function, you must first enter a password or PIN code before printing a document. The document is then sent to the printer, but the machine holds it and doesn’t print it until you enter the same password again on the machine itself.
This process assures that only the person who printed the document, and only that person, gets access to it once it has been processed.
We’ve been using Carden Managed Print for over a year now. Our two old printers were unreliable and constantly needed maintenance but the new ones that Carden have provided have worked perfectly, and having new ink turn up exactly when we need it is a nice bonus!
Is release printing the same as secure printing?
Release printing is a key element of secure printing. Documents are only “released” from the printer when you enter a password or pin code. However, for a print process to be truly secure you must also encrypt the print jobs while they are being transferred to the printer.
Which organisations need secure printing?
Secure printing for businesses can benefit every workplace across the UK, but those for which it is absolutely necessary include; law offices, doctor’s offices, dental surgeries, financial services, and any other business where client confidentiality is important.
Is it possible to track which user has printed a document?
Yes. As part of our secure printing services, every user is assigned a passcode which needs to be entered to release a document from a printer. This means it is possible to review the print logs and see which user printed which documents. This is why it is important that users do not share their pass codes.